1. WHY DOES THE STAATLICHE MUSEEN ZU BERLIN COLLECT DATA AND UTILIZE USER ANALYSIS SOFTWARE?
As a general rule, we collect and use personal data related to our users only to the extent that this is necessary for us to ensure the functionality of the webpages and to deliver our content and services. For example, it is necessary for our system to temporarily save a user’s IP address in order to facilitate a stable and secure delivery of the webpages to the computer of the user. To this end, it is necessary to save the anonymised IP address of the user for the duration of 60 days. This data will be erased as soon as it is no longer necessary.
The Staatliche Museen zu Berlin carry out analysis of the ways users interact with these webpages. This provides us with information to improve our online presence. This includes, for example, knowing how often particular aspects on a website are clicked on, or which browsers are used to view the pages. The data that is saved for this is anonymised or pseudo-anonymised, and is used by the Staatliche Museen zu Berlin exclusively for the purposes of statistical analysis. The data are not used for any other purpose, nor are the passed on to third parties.
2. WHAT RIGHTS DO USERS OF OUR WEBPAGES HAVE?
What rights do users of our webpages have?
In relation to personal data and our website, you have the following rights, as defined by the EU’s General Data Protection Regulation:
the right of access by the data subject (art. 15 GDPR),
right to rectification and erasure (art. 16&17 GDPR), ,
the right to restriction of processing (art. 18 GDPR),
the right to object to processing (art. 21 GDPR),
the right to data portability (art. 20)
Additionally, you have the right to make a complaint to a data privacy regulating body about the way we have processed your personal data (art. 77 GDPR). For the Staatliche Museen zu Berlin, the Federal Commissioner for Data Protection and Freedom of Information (BfDI) is the relevant body.
3. WHAT DATA ARE COLLECTED?
3 A) FUNCTIONALITY OF THE WEBPAGES AND CREATION OF LOG FILES
With every visit to our webpages, our system automatically collects data and information from the computer system of the computer producing the traffic. The Staatliche Museen zu Berlin has a legitimate interest in processing this personal information as enshrined in art. 6 para. 1f of the GDPR. Out legitimate interest is the functionality and user-friendliness of the website.
The following data are collected:
– Referrer (previously visited website)
– Requested web page or file
– Browser type and browser version
– Operating system used
– Device type used
– time of access
– IP address in anonymous form (only used to determine the location of access)
Log files allow website operators to monitor activities on their websites. The access logs of the web server keep a record of when each particular page was visited. This includes the following data: IP address, directory protection users, date, time, pages visited, protocols, status codes, data size, referrer, user agent, host name used.
Hosting, operation and development: website and ticket shop
This website is located on a server of IONOS SE. IONOS SE stores the data for the following periods:
The IP addresses are stored anonymously. The anonymized IP addresses are kept for 8 weeks.
Error logs, which log incorrect page views, are deleted after a maximum of 8 weeks. In addition to the error messages, these include the accessing IP address and, depending on the error, the website accessed.
3 B) WHICH COOKIES DO THE WEBPAGES OF THE STAATLICHE MUSEEN ZU BERLIN USE?
Cookies are small text files which are saved on your computer when you visit a website and are accessed by the browser you use. Cookies allow information to be exchanged between computer programmes or to be saved for a limited time. Specific information is transmitted to our systems from the saved cookies. However they are unable to operate a programme or transfer viruses to your computer.
With every visit to a website, and every time you access a file online, it is typical for browsers to transmit data.
Cookies that are necessary for the functioning of the website are regulated under art. 6, para. 1e of the GDPR. All other cookies are processed only with user consent, in accordance with art. 6, para. 1a of the GDPR.
Of the data that is transmitted when you visit these webpages, the Staatliche Museen zu Berlin saves the following information:
– Browser type/version
– Operating system
– Referrer URL
– Date and time of the server inquiry
– Page(s) visited and file(s) accessed
– Amount of data transmitted
– Anonymised/pseudo-anonymised IP address
– Country of origin
– Notification of whether the attempt at access was successful.
Part of the cookies we use (so-called transient cookies) guarantee that the webpages function seamlessly. The validity of these cookies is limited to the individual web session. As soon as you shut down your browser, these so-called “session cookies” are deleted.
3 C) WHICH DATA ARE SAVED IN THE EVENT OF DIGITAL INQUIRIES BY EMAIL OR USING A CONTACT FORM?
For email inquiries or contact via an online form, you are required to enter specific information so that the Staatliche Museen zu Berlin can contact you or send you the documents you have requested. Your personal data will be processed with your consent and in accordance with art. 6 para. 1a of the GDPR for email inquiries and bookings for Fotowalk. For email inquiries, the legal basis for the processing of data is our legitimate interest as outlined in art. 6 para. 1f of the GDPR.
If you transmit personal data to the Staatliche Museen zu Berlin through an inquiry, this information will only be used for that specific instance of correspondence or for the purpose named in the form. The data will be saved for as long as is required by the purpose for which you have given your consent. You have the right to rescind your consent for future instances.
4. WHO IS RESPONSIBLE FOR CONTENT AND MAINTENANCE, AND WHO LOOKS AFTER DATA PROTECTION?
The Stiftung Preussischer Kulturbesitz, legally represented by the president, Prof. Dr. hc. mult. Hermann Parzinger, is responsible for data protection on these webpages.
Stiftung Preussischer Kulturbesitz
Phone: +49 (0)30 266 412889
For questions regarding data protection, the Stiftung Preussischer Kulturbesitz has a data protection officer whom you can contact at our postal address (addressed to the “data protection officer”) or at datenschutzbeauftragte[at]hv.spk-berlin.de
The Staatliche Museen zu Berlin reserves the right to adapt this policy to meet technological developments and changes to legal frameworks. The date of the most recent version of this data protection policy can be found at the end of this document.
Date: June 2023